MS Forms - Emailing a Group

To send forms email responses to a group, the creator of the form will need to utilize PowerAutomate

To access PowerAutomate, log into http://365.mylmc.org and click the following icon

Open

In the search box enter ”Send a notification when Microsoft Forms responses are received”

Open

When you access the workflow, there will be an option of where the flow connects to. If there is a connection error on either of the choices, you can click on the ellipses and it should connect for you.

When connected, you can begin to build your flow. The first section connects to the form you want to receive notifications from. You should find the correct form in the drop down. There might be a default section to receive a mobile response. Feel free to delete that section. You can then click to add an action and search “Send an email (V2)”.

When you select mail, you’ll have the option to select the recipients of the responses, including the records email. You can also choose the subject and the body of the message. There are also some advanced options to include attachments or CC/BCC names if you’d like to use them. Below is what the flow should look like:

Once finished, click save.

Once saved, you can go back to your form and enter a submission. You should receive a notification that that the submission was received. If you enter the records email, the receipt message should also be received there.