Image Removed

Overview 

...

Collaboration

• Through OneDrive on the Office 365 Portal you can share folders or files with other users.
• You can also edit any Office file (word, powerpoint, excel) online without having to install Office.
• If you share an Office file with someone, you can both edit the same document in real-time together.

Backup Storage

• The OneDrive policy implemented by IT will backup a majority of your user profile data on your computer.
• Once you save a document, the file will auto-sync to OneDrive, creating an instantaneous backup. (as long as you are connected to the internet)
• As long as you put your data into the OneDrive folder you will have a backup in the cloud in case your computer breaks.

Accessibility

• Data stored in the cloud is accessible and editable from any computer as long as it has a internet connection and your login credentials.
• Only you have access to the data you store on OneDrive, unless you share the data with someone else.
• This storage option is much easier than accessing the T or P drive, which requires a VPN connection and knowledge of mapping a network drive.

Office 365 OneDrive Client

Office 365 OneDrive Files on Demand

Training

Image Removed

Overview 

OneDrive is an internet-based storage platform. Similar to the idea of a hard drive that is stored online. Key features are listed below, as well as how to use OneDrive online and on your computer. 

Collaboration

• Through OneDrive on the Office 365 Portal you can share folders or files with other users.
• You can also edit any Office file (word, powerpoint, excel) online without having to install Office.
• If you share an Office file with someone, you can both edit the same document in real-time together.

Backup Storage

• The OneDrive policy implemented by IT will backup a majority of your user profile data on your computer.
• Once you save a document, the file will auto-sync to OneDrive, creating an instantaneous backup. (as long as you are connected to the internet)
• As long as you put your data into the OneDrive folder you will have a backup in the cloud in case your computer breaks.

Accessibility

• Data stored in the cloud is accessible and editable from any computer as long as it has a internet connection and your login credentials.
• Only you have access to the data you store on OneDrive, unless you share the data with someone else.
• This storage option is much easier than accessing the H drive, which requires a VPN connection and knowledge of mapping a network drive.

Overview

This article explains how to use the many features of OneDrive online including accessing your OneDrive, navigation, sharing files, adding files/folders, and more. 

Image Removed

Image Removed

Image Removed

Introduction to OneDrive

OneDrive is Microsoft’s cloud storage service that allows you to securely store all of your important files in one location and access them virtually from wherever you are or from whatever device. Think of OneDrive as a computer hard drive that you store all of your files to, except it’s on the internet and offers several useful features.

Image Added

Accessing OneDrive from your Browser

Since OneDrive is a cloud-based file storage and sharing tool, you are able to access it from anywhere that you have an internet connection. Although you can use any browser, we suggest Google Chrome .

1.Open your browser and type 365.MyLMC.org or outlook.office.com in the search bar.

Image Added

2.Press Enter. You will be brought to a Login screen. In some cases, you will be automatically logged in. If you are automatically logged in, skip to step 5. 

Image Added

3.Enter your LMC User ID in the Username Field.

4.Enter your corresponding LMC Password into the Password Field.

5.By default, your Office 365 Portal will load. To access OneDrive, click the icon with nine circles on it in the top-left corner of your screen.

Image Added

6.A drop-down will appear. Click the OneDrive option from the list of applications. OneDrive will open.

Accessing OneDrive from your Desktop

Although OneDrive is cloud-based, you still have access to all of your files and folders without ever having to open your browser. Once you have setup your account, you can access OneDrive directly from your desktop.

1. Click on the Windows icon Image Added located in the bottom left of your screen.

2. Start typing “OneDrive” in the Search bar located at the bottom of the screen.

3. Click the OneDrive icon that appears in the list of applications. File Explorer will open.

Image Added

4. Your OneDrive will now be available in File Explorer, allowing you to access your files directly from your PC. You can access and save files directly from your PC, just as you would a shared drive. If you are prompted to login, use your LMC Credentials

Image Added

Storing Files in OneDrive (Browser Version)

As an LMC user, your OneDrive account has up to 1TB of free storage space. You can upload a wide variety of file formats and edit Microsoft files (Word, PowerPoint, Excel) directly in your browser. To get started...

Create a Folder to upload Files to

1. On the Menu at the top of your screen, click New. A drop-down list will appear.

2. Click on the Folder option.

Image Added

3. Give your folder a name and click Create.

Image Added

Uploading a File or Folder

You can upload a file or a whole folder from your device into OneDrive.

1. Click the Upload option at the top of your screen. Or drag the file from your desktop/email into the appropriate folder and skip steps 2-4.

Image Added

2. You have the option to upload a File or Folder. Choose the option that you would like (the corresponding process is the same for both options).

3. Select the file(s) or folder(s) from the location they are stored in your device.

4. Click Upload. Your files are now stored in OneDrive.

Storing Files in OneDrive (Desktop Version)

As an LMC user, your OneDrive account has up to 1TB of free storage space. You can start a document or project in a Microsoft Application (Word, PowerPoint, Excel) and save it directly to OneDrive. To get started...

Create a File to save to OneDrive

1.Open Microsoft Word, PowerPoint, OR Excel and create a new document/project.

2.Click File at the top left of your Microsoft application.

Image Added

3.Click the Save As option on the left-hand menu. A list of Save options will appear.

4.Click the OneDrive - Lake Michigan College option.

Image Added

5.Give your document/project a name in the File Name field.

6. If you have folders in OneDrive already, choose a folder to save your file in, then click Save. If you do not have folders, or do not wish to save your document in a folder, simply click Save without selecting anything.

7.Your file has been uploaded to your OneDrive account. The next time you open the OneDrive app, you will see your saved files in the Recent List.

Open or View Files in OneDrive

If you have a Microsoft file uploaded to OneDrive (Word, PowerPoint, or Excel) you can open it in OneDrive instead of downloading it. Additional file types such as PDFs or images (JPEG, PNG, etc.) may also allow you to view them in OneDrive, while other file types may not.

1. Navigate to the location of the file you want to open in OneDrive.

2. Click on the name of the file. If the file is compatible with OneDrive, it will open for you to view.

Download Files or Folders

1. Hover your mouse over the file or folder you would like to download.

2. To the left of the file or folder you are hovering over, a white circle will appear. Click the circle. The circle turns blue with a check mark inside of it. Repeat this process to select multiple files or folders at a time.

3. Click the Download button at the top of the screen. Your file(s) or folder(s) will download.

Image Added

Share a File with Someone

1. Hover your mouse over the file or folder you would like to share.

2. To the left of the file or folder you are hovering over, a white circle will appear. Click the circle. The circle turns blue with a check mark inside of it.

3. Click the Share button at the top of the screen.

Image Added

4. Enter the person’s email address or (if you have added them to our Outlook Contacts) enter their name.

5. Click Anyone with the link can edit to change the permission level you want to give to the individual. You have the following options: Can Edit (make any changes to the document) and Can View (Cannot make changes, but can view).

Image Added

6. Once you have chosen the Permission setting(s) you prefer, click the Apply button.

7. Additionally, you can choose who to share the document with: 

• Anyone: Anyone with the link can access the document (Use with caution, as it can make the document publicly available to anyone that has the link)
• People in Lake Michigan College: (Only individuals with an LMC username can view the document. Use Caution, as anyone with an LMC login can view the document if they have the link).
• People with Existing Access: Only those that the document has been previously shared with will have access. If the link is accidentally sent to others, they will not have permissions to view).
• People you choose: You can choose individuals with an LMC login. You can also choose external individuals, such as contractors or other third party individuals that are assisting with a project. Use caution, as if the email is typed incorrectly, you could give unauthorized access to someone).
• Note: 
• Image Added

7. Click the Send button to share the file with the selected individual. 

Additional Features

Do more on the go with OneDrive for your mobile device. Create, view, edit, and share files from wherever you are. Easily capture whiteboards and scan work receipts, business cards, or other paper documents to store them in OneDrive and not have to worry about losing the physical copy.

OneDrive Mobile Application

OneDrive is available for Android and iOS users to install on their mobile devices. The app allows you to access (and edit or share) all of your OneDrive files from wherever you are. You can also scan whiteboards, business cards, or documents and save them to your OneDrive so you don’t have to worry about losing the physical copies or writing down quick notes. To get started with the mobile app, search for OneDrive in the Google Play Store or the Apple App store and install it.

Scan a whiteboard, document, business card, or photo

Now you can scan whiteboards, business cards, or documents with the OneDrive app, and automatically save them to your OneDrive for later use.

1. In the OneDrive app, tap Scan Image Added (you can also tap Add Image Addedat the top of the screen, then tap Scan). (To exit out of Scan mode without scanning anything, just tap the left arrow icon in the upper left corner of your screen).

2.Select the appropriate flash setting (on, off, automatic, or torch) by tapping the Flash icon in the upper right corner.

3.Select either Whiteboard, Document, Business Card, or Photo, then tap the white circle icon to scan the item. (On smaller screens, you may need to swipe left to see the Photo option).

Image Added

4.Once you've scanned your item, you can crop it, rotate it, add text, or highlight part of it. (If you don't like the image, tap the left arrow icon in the upper left to delete the scan and try again).

Image Added

5.Once you're done editing your item, tap Done.

6.Enter a file name, then tap Save. The file is saved as a PDF in your OneDrive.