Posting News Updates to the Employee Portal (Faculty and Staff)
Posting news updates is available for all faculty and staff, allowing individuals to share information for their departments. Each individual will have access to share news on their departmental subsite, which will feed to the employee portal homepage. The homepage news section is split into three sections:
LMC In the News: This section is fed from the Marketing team to share LMC news that has been published in the newspapers, on news stations, and other media outlets.
President’s Office: News in this section is fed directly from the President’s subsite.
Around the College: News in this section is fed from all other subsites
The Employee Portal homepage displays the newest ten news items posted in each section. The newest is always featured first. If an update is made to a previously published article, it will become the first article in its corresponding section.
How to Post an Article
To post an article, begin by visiting your corresponding departmental subsite.
Once you’ve accessed your departmental subsite, locate the “NEWS” section and click “Add”. Note:
Note: The news section placement may vary depending on the layout of your department’s subsite
You’ll be provided with two options to add a news article.
News Post: To create a new post that allows you to create content.
News Link: This option allows you to post a link to an external source, such as a newspaper article or website.
Most news articles will be created using News Post. When you click News Post, you be presented with nine templates:
1: Blank template that sends an email: You are presented with a blank page to create your content. This template allows you to add a cover photo, a title, the name/department of the poster, and the actual content of the article.
2: Newsletter that sends email: Preformats the news article in a newsletter format, allowing you to replace the images within the template with relevant images and content
3: Event that sends email: Preformats the article to post an event. This template can be altered to fit the specific event.
4: Status update that sends an email: Preformats the article for a status update, such as a network outage, facilities updates, initiative updates, and more.
5: Process that sends an email: Share information such as monthly status reports, annual activity updates, and more.
6: Topic that sends an email: Share new and exciting topics with the LMC community.
7: Blank (most commonly used): You are presented with a blank page to create your content. This template allows you to add a cover photo, a title, the name/department of the poster, and the actual content of the article.
8: Visual: Similar to the blank template, this template provides some visual content place holders that you can manipulate to create an immersive article. A blank template can also take advantage of these features.
9: Basic Text (least common): This template keeps things simple by providing a space to add a text-based article.
10: Starter (Video): Start with a video, add other web parts, and share your story
11: Training (Video): Easily share your training videos and other content
12: Recap (Video): Highlight your event with engaging video content
13: Message (Video): Broadcast your message and related content with ease
All three template types can create the same output, they simply present different starting points.
When you choose a template (blank for this example), you are presented with a starting point for your post.
Each new post has 5 core components:
1: this section allows you add a cover photo. You can upload your own, search stock images, or create a web search. The edit menu, located at the left of the image, allows you to edit the layout of the cover photo, add new image, re-center the image, or undo a change.
Changing the image allows you the following options:
Note: It is best to avoid words in the image to ensure the image is accessible. It is also advised to edit the image layout once the image is added to include alternate text for the visually impaired.
2: Adding a title is pretty straightforward. When choosing a title, it should be relevant to the topic. Below the title, you can add the contact’s name, in case further information is needed. By default, it should add the individual that posts the article. If someone else, or a department, is the contact the name can be changed.
Note: When creating a title, avoid using apostrophes. The use of apostrophes creates an error in the URL link to the article and breaks access to the article. This is a known Microsoft issue and does not have an ETA for resolution.
3: Content is added in this section. You can add text, images, videos, etc. You can also change up the layout by clicking the plus sign to the left of each section.
Within each section, there are many widgets you can add to create visual appeal and functionality to the news article
4: The comments are turned on by default. This allows individuals throughout the college to provide feedback and ask questions within the articles.
5: Post news allows you to make the article go live. Once posted, it will feed into the appropriate homepage news article section.
Note: Once an article is posted, the post news option will become an edit option. This allows you to revisit the article content and make necessary updates. Please advise that once an article is updated, it will become the newest article on the homepage. So, if a spelling error is corrected on an article from a year prior, it will again show on the homepage.
FAQ:
Q: What if I don’t have access to post a news article?
A: Please submit an IT service request and the IT department will review and assign the appropriate permissions.
Q: Who can see the news article I post?
A: All staff (full-time and part-time), faculty (full-time and part-time), and work studies (using their work study logins) can see the articles
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